https://JOBS.THEALISTSTAFFING.COM/ en-us Job Position: Claims Adjuster

Location: Georgetown, TX 78633

Pay Rate: starting at $26.00/hr

Our client provides medical professional liability and workers' compensation insurance to healthcare facilities.

The Claims Adjuster is responsible for managing assigned claims from initial intake through final resolution, including coverage review, investigation, reserve management, payments, settlement negotiations, and claim closure. Ensure timely and accurate internal, external, and regulatory reporting. This position s primary focus is commercial auto claims, with the ability to also handle general liability, medical professional liability, and workers compensation claims as assigned.

Qualifications
-High school diploma or equivalent required;associate or bachelor s degree preferred
-Minimum 2 years of claims handling experience
-Active Texas adjuster s license;ability to obtain licenses in Oklahoma and Arkansas
-Valid driver s license and insurance, as required for business travel
-Strong organizational, time management, communication, and problem-solving skills
-Proficient in Microsoft Office and able to learn new technology and claims systems quickly
-Detail-oriented, self-motivated, and effective in a collaborative team environment
]]> Tue, 08 Sep 2026 00:00:00 EDT 0 Job Position: Executive Assistant

Location: Austin, TX 78756

Pay Rate: starting at $30.00/hr+

Our client is a local injury attorney firm. We are seeking a highly organized and proactive Executive & Personal Assistant to support their senior leadership in a fast-paced professional environment. This role combines executive support with limited personal assistant responsibilities and requires exceptional judgment, discretion, and attention to detail.

The ideal candidate is resourceful, anticipates needs, manages competing priorities effectively, and excels at keeping executives organized and focused.

Key Responsibilities
Executive Support & Calendar Management
- Manage complex executive calendars, meetings, scheduling priorities, and travel arrangements.
- Coordinate meeting logistics, materials, agendas, and follow-up actions.
- Monitor schedules, resolve conflicts, and protect executive time.
- Prepare daily and weekly priority updates as needed.

Leadership & Administrative Coordination
- Support leadership meetings by organizing agendas, materials, and action items.
- Track deadlines, decisions, and follow-through on key initiatives.
- Assist with planning sessions, leadership retreats, and strategic meetings.

Travel Management
- Coordinate executive travel, including flights, accommodations, transportation, and itineraries.
- Manage scheduling across multiple time zones.
- Proactively address travel changes and scheduling conflicts.

Events & Community Engagement
- Coordinate company events, conferences, sponsorships, volunteer activities, and other external engagements.
- Manage invitations, guest lists, logistics, vendors, and event materials.
- Track community involvement activities, sponsorship commitments, and related administrative processes.

Personal Assistant Support
- Assist with personal scheduling, travel, reservations, gifting, and related logistical support for senior leaders.
- Handle personal matters with professionalism, confidentiality, and appropriate boundaries.

Qualifications
- 5+ years of experience supporting senior executives, founders, partners, or C-suite leaders.
- Strong experience managing executive calendars, travel, events, vendors, and confidential information.
- Excellent organizational, communication, and problem-solving skills.
- Proficiency with Microsoft Office, Google Workspace, virtual meeting platforms, spreadsheets, expense tools, project management systems, and AI-powered productivity tools.
- Ability to work independently, prioritize competing demands, and maintain professionalism in a high-volume environment.
]]> Fri, 04 Sep 2026 00:00:00 EDT 0 Job Position: Part-Time Paralegal

Location: Bee Cave, TX 78738

Pay Rate: starting at $25.00/hr

Description: Our client is a female owned and operated Estate Planning & Probate law firm located in SW Austin.

Responsibilities
-Prepare and file probate petitions, pleadings, notices, inventories, accountings, and other court documents.
-Communicate with clients, beneficiaries, courts, and other professionals.
-Track deadlines, court dates, filings, and estate administration tasks.
-Assist with gathering and organizing estate assets, debts, financial records, and other documentation.
-Prepare correspondence, proposed orders, and other legal documents.
-Maintain accurate client files and case records.
-Assist with estate distributions, accountings, and related matters.

Qualifications
-2+ years of paralegal experience, preferably in probate or estate administration.
-Knowledge of probate procedures and court filings.
-Excellent organization, communication, and attention to detail.
-Ability to manage multiple cases and deadlines.
-Proficiency with Microsoft Office and legal case-management software REQUIRED.
-Paralegal certificate preferred.
]]> Thu, 03 Sep 2026 00:00:00 EDT 0 Job Position: Administrative Assistant - Purchasing

Location: Austin, TX 78723

Pay Rate: starting at $23.00/hr

Shift: 8AM to 5PM

Description: We are seeking a detail-oriented and organized Administrative Assistant to support our client's Purchasing Department at their telecommunications company. This position will assist with purchase orders, vendor communication, order tracking, inventory documentation, and general administrative duties.

Responsibilities
-Process and maintain purchase orders and purchasing records.
-Communicate with vendors regarding pricing, availability, orders, and deliveries.
-Track orders and follow up on outstanding or delayed shipments.
-Assist with quotes, invoices, and resolving purchasing discrepancies.
-Coordinate with warehouse, accounting, operations, and project teams.
-Maintain accurate files, spreadsheets, and purchasing reports.
-Provide general administrative support to the Purchasing Department.

Qualifications
-1 3 years of administrative or purchasing experience preferred.
-Strong organizational and attention-to-detail skills.
-Excellent communication and follow-up abilities.
-Proficiency with Microsoft Office, especially Excel and Outlook.
-Ability to manage multiple priorities in a fast-paced environment.
-Telecommunications or inventory experience is a plus.
]]> Thu, 03 Sep 2026 00:00:00 EDT 0 Job Position: Bilingual Practice Manager

Location: Austin, TX 78752

Pay Rate: starting at $25.00/hr+

Shift: Part-Time 25-30 hours a week

Our client is a local nonprofit organization that provides comprehensive eye exams, vision screenings, and free prescription glasses to underserved children and families. We are seeking a bilingual, organized, and personable Practice Manager to oversee the daily operations of their optometry office. This role will be responsible for managing the front-office team, supporting an excellent patient experience, and ensuring the practice operates efficiently and professionally.

Key Responsibilities:
-Insurance Verification: Manage and oversee daily insurance verification, including verifying eligibility, benefits, copays, deductibles, and coverage prior to patient appointments. Ensure information is accurate and communicated to the team and patients.
-Supply Management: Monitor office and clinical supply levels, place orders, maintain inventory, and coordinate with vendors to ensure the office has the necessary supplies at all times.
-Professional Development: Lead ongoing staff training and professional development to improve patient service, efficiency, product knowledge, and overall team performance.

Qualifications:
-Previous experience in an optometry, medical, dental, or healthcare office preferred.
-Previous management or supervisory experience preferred.
-Bilingual English/Spanish required.
-Strong understanding of insurance verification and benefits preferred.
-Excellent organizational, leadership, and communication skills.
-Strong attention to detail and follow-through.
-Professional, friendly, and patient-focused.
-Comfortable learning and using practice management and insurance systems.
-Ability to multitask and work effectively in a fast-paced environment.
]]> Thu, 03 Sep 2026 00:00:00 EDT 0 Job Position: Administrative Assistant -Dripping Springs

Location: Dripping Springs, 78620

Pay Rate: starting at $21.00/hr

Description: Position Overview
A well-established commercial construction firm is seeking an experienced Administrative Assistant to support a large, long-term construction project. This role is ideal for a detail-oriented professional who enjoys structured administrative work, thrives in a deadline-driven environment, and is comfortable supporting multiple project managers with complex documentation and processes.

This position will at a job site located in Dripping Springs.

Key Responsibilities
-Provide administrative support to Project Managers and Project Directors supporting field operations
-Manage subcontractor documentation, including contracts, change orders, billings, lien releases, and approvals
-Track subcontractor progress and maintain logs, schedules, and records
-Upload, organize, and maintain project documentation using SharePoint
-Assist with subcontractor billing workflows, including scanning, coding, routing, and approvals
-Maintain and update schedules and reports in Excel
-Support document flow throughout the lifecycle of the project
-Handle general office duties such as mail distribution, filing, typing, and occasional phone coverage
-Assist with additional administrative tasks as needed to ensure smooth project operations

Qualifications
-High School Diploma required;Associate or Bachelor s degree preferred
-Several years of administrative experience, ideally within construction or a project-based environment
-Strong Excel skills and comfort learning new software systems
-Experience with document management and process tracking
-Excellent written and verbal communication skills
-Highly organized, detail-oriented, and process-driven
-Ability to work independently while supporting a team with varying personalities
-Demonstrated ability to meet multiple deadlines in a fast-paced environment
-Construction industry experience is a plus but not required
-Active Notary license is a plus
-Must be able to pass a physical and drug screen

Ideal Candidate Profile
-Detail-oriented and methodical with strong follow-through
-Comfortable working behind the scenes in a support-focused role
-Easy-going personality with the ability to work well with strong personalities
-Seeking long-term stability in an administrative role rather than rapid upward mobility
]]> Wed, 02 Sep 2026 00:00:00 EDT 0 Job Position: Controller

Location: Austin, TX 78756

Pay Rate: $100, 000-$150, 000

Position Summary
Our client is a luxury residential general contractor. The Controller will lead their accounting and financial operations, providing accurate financial reporting, strong internal controls, cash-flow management, and financial insight to ownership and leadership. Reporting to ownership and working closely with the COO, the Controller will oversee accounting, job costing, WIP reporting, project financials, and compliance across multi-million-dollar residential construction projects.

Key Responsibilities:
Financial Management
-Own general ledger, AP, AR, billing, collections, and monthly close.
-Prepare financial statements, management reports, budgets, forecasts, and projections.
-Manage cash flow, banking relationships, and financial controls.
-Report financial results and KPIs to ownership and leadership.

Construction & Project Accounting
-Oversee job costing, WIP reporting, committed costs, and project financial reporting.
-Maintain accurate open-book/cost-plus reporting for client draws and reviews.
-Monitor project budgets, change orders, billing, and profitability.
-Review project financials with project managers and ensure accurate allocation of labor, materials, subcontractors, and overhead.

Payroll & Subcontractors
-Oversee payroll and ensure labor costs flow accurately into job costing.
-Maintain labor, burden-rate, and bill-rate models.
-Oversee vendor/subcontractor setup, W-9s, COIs, purchase orders, and 1099s.

Controls, Compliance & External Partners
-Establish and maintain accounting policies, controls, and documentation.
-Ensure compliance with GAAP and applicable tax and regulatory requirements.
-Coordinate tax preparation, audits, insurance, licensing, and lender requirements.
-Manage relationships with CPAs, auditors, insurance representatives, and other external partners.

Systems & Leadership
-Oversee and improve accounting and construction technology, including QuickBooks Online and Adaptive.
-Establish training and review standards for project-manager cost coding.
-Improve accounting workflows, reporting, and processes.
-Serve as a trusted financial advisor to ownership and leadership.
-As the company grows, build and lead the accounting team.

Qualifications
-Bachelor s degree in Accounting, Finance, or related field.
-10+ years of progressive accounting experience, including 4+ years in construction accounting.
-Experience with open-book/cost-plus residential construction.
-Strong knowledge of job costing, WIP reporting, cash-flow forecasting, and construction contracts.
-Strong understanding of GAAP and construction financial reporting.
-Proficiency with QuickBooks Online and construction accounting software.
-Advanced Excel skills.

Preferred
-High-end/custom residential construction experience.
-Experience with Adaptive and/or construction platforms such as JobTread, Procore, Buildertrend, or Sage 300 CRE.
-Experience developing labor-cost and burden-rate models.

Compensation & Benefits
-$100, 000 $150, 000 salary, based on experience.
-Performance bonus opportunity.
-Health, dental, and vision insurance.
-401(k) with company match.
-Paid vacation and holidays.
-Professional development opportunities.
]]> Tue, 01 Sep 2026 00:00:00 EDT 0 Job Position: Legal Executive Assistant

Location: Austin, TX 78746

Pay Rate: $27.00/hr +

Shift: 8: 30AM to 5: 30PM

Description: Our client is a healthcare compliance and regulations law firm. They don't do any litigation and it's a VERY busy office of 50 people with constant changes.

Job Duties/Responsibilities
-Provide high-level administrative and executive support to attorneys and firm leadership in a fast-paced, high-volume environment.
-Manage complex and frequently changing calendars, meetings, conference calls, and appointments.
-Coordinate client communications, follow-ups, and internal and external meetings.
-Draft, proofread, and format correspondence, presentations, reports, and legal/business documents.
-Track deadlines, deliverables, client requests, and other time-sensitive matters.
-Coordinate travel arrangements, expense reports, and other administrative needs.
-Maintain organized and confidential client files, records, and information.
-Assist with client onboarding, special projects, presentations, and firm initiatives.
-Coordinate with internal departments and outside contacts to keep matters moving efficiently.
-Anticipate attorneys needs, proactively resolve issues, and adjust priorities as circumstances change.
-Perform other administrative and executive support duties as needed.

Qualifications & Requirements:
-5+ years of executive assistant, legal assistant, or professional services experience preferred.
-Exceptional organizational, multitasking, and time-management skills.
-Ability to manage competing priorities and adapt quickly to constant changes.
-Strong written and verbal communication skills and professional demeanor.
-Excellent judgment, attention to detail, discretion, and follow-through.
-Proficiency with Microsoft Office, Outlook, Teams, and other standard business software.
-Ability to work independently, anticipate needs, and remain calm under pressure.
-Law firm, healthcare, compliance, or regulatory experience is a plus.
]]> Wed, 26 Aug 2026 00:00:00 EDT 0 Job Position: Technical Support Associate

Location: Austin, TX 78759

Pay Rate: $21.00/hr

The client is a full-service document management - workflow automation solutions provider. By combining data and business processes with imaging, they help improve their client s digital footprint. They offer solutions that afford clients the ability to have as simple as an electronic filing cabinet and as complex as an enterprise content management system, or anything in between. The company's mission is to make their clients work life easier. They accomplish this by digitizing their paper records, automating their processes, then protecting it all so they can focus on more important tasks, while feeling confident the simple tasks will be completed.

Customer service delivered by handling inbound and outbound customer requests for support is the nature of this skilled position. In this role, you will be a first point of contact from clients seeking assistance to confidently handle their inquiries. Using tools like Zendesk, Monday.Com, email, and phone coupled with your desire to help clients solve problems will ensure your success. This is a temp to hire role.


Key Responsibilities:
With reference to inbound inquiries from Zendesk, email or a phone call, you will be able to easily help the client or even engage another department to assist in delivering a high level of client satisfaction.
Follow up on help desk tickets by calling and emailing clients to ensure timely and effective resolution of technical issues using a PAR methodology.
Updating Data from ticketing and tracking systems to learn new and better ways to deliver customer service excellence (e.G., Zendesk, Monday.Com, Medusa).
Documenting troubleshooting steps and resolutions in Zendesk, Monday.Com & Medusa.
Deliver excellent customer service with your professionalism, enthusiasm, and knowledge.

Qualifications:
High school diploma or equivalent;additional experience in Customer Service is required.
Minimum of 5-7 years of steady employment in a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to work as part of a team.
Professional, friendly, courteous, polite with a desire to learn and grow are necessary.

This position is 100% in the office. They are located by the Arboretum area. They have a strict dress code of Professional dress.
]]> Thu, 20 Aug 2026 00:00:00 EDT 0 Job Position: Sales Admin

Location: Austin, TX 78758

Pay Rate: $26.00/hr

A well-established commercial moving company is seeking a highly organized, customer-focused Sales Assistant to support a successful and experienced sales team. This role is ideal for someone who enjoys building relationships, coordinating multiple moving parts, and ensuring clients receive exceptional service from start to finish.

As the primary support partner to the sales team, you will help manage the client experience throughout the sales and project lifecycle. The right candidate is detail-oriented, process-driven, and committed to delivering a smooth and professional customer journey.

Key Responsibilities
- Support the sales team with administrative and client-facing activities.
- Assist with appointment scheduling, bid walks, proposals, contracts, and sales documentation.
- Serve as a point of contact for client questions, updates, and support.
- Track sales activities and maintain accurate records within company systems.
- Build and maintain strong relationships with clients and business partners.
- Contribute to creating a "wow"experience that leads to long-term customer relationships and referrals.

Qualifications
- 3+ years of administrative, sales support, customer service, or account coordination experience preferred.
- Strong organizational and multitasking skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Comfortable in a customer-facing role with frequent client interaction.
- Strong attention to detail and follow-through.
- Ability to think proactively and solve problems before they impact the client experience.
- Proficient with Microsoft Office and CRM systems.
- Professional, positive, and relationship-focused approach.
]]> Thu, 20 Aug 2026 00:00:00 EDT 0 Job Position: Strategic Partnerships Manager

Location: Austin, TX 78758

Pay Rate: DoE

A well-established commercial moving company is seeking a driven and relationship-focused Business Development & Marketing Representative to join our mature and successful sales team. This role is responsible for building new business opportunities through appointment setting, bid walks, strategic partnerships, networking, and ongoing client relationship management.

The ideal candidate is organized, proactive, and self-motivated with the ability to work independently while collaborating effectively with the team. We're looking for someone with hustle, integrity, a positive attitude, and a genuine desire to learn and grow. Candidates with a sports or competitive background often thrive in this environment due to their consistency, discipline, and team-first mindset.

This is an excellent opportunity for a motivated sales professional who wants to make an impact, grow a strong client portfolio, and build a rewarding career with a respected company. The majority of this role will be attending networking events, finding opportunities to spread the word about the work this company does, building potential customer relationships, and keeping their social marketing channels relevant and up to date. Some events may fall outside of typical office hours. This role will be hybrid with the majority of your time spent finding and nurturing prospects.

Responsibilities:
- Generate and develop new business opportunities through networking events and other outreach.
- Must be able to attend events that may not occur during a typical work day/office hours.
- Schedule appointments and assist the sales team as needed
- Build strategic partnerships and referral networks
- Maintain and strengthen client relationships
- Support marketing and brand awareness efforts through use of LinkedIn and other social media platforms
- Develop and grow your own book of business

What We're Looking For:
- Strong communication and relationship-building skills
- Organized, accountable, and self-directed
- Willing to ask questions and seek support when needed
- Team-focused with high trust and integrity
- Friendly, upbeat, professional, and energetic
- Motivated by long-term growth and success
- Someone proactive with a go get it attitude!
]]> Thu, 20 Aug 2026 00:00:00 EDT 0