Construction
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Construction Administrative Assistant
Job Description
Are you an experienced admin who loves working in a busy work environment? Do you pick up new computer software quickly? If so, this Operations Admin Assistant role may be right for you!
An Austin based commercial general contractor, is looking for a project assistant with experience working in the construction industry. The successful candidate should possess outstanding time management and organizational skills and have the ability to manage multiple projects and work under constant deadlines. Ability to anticipate problems, develop solutions, and work with strong personalities is paramount. The successful candidate should have a “can do” attitude with the ability to assist in multiple areas within the Company
TASKS MAY INCLUDE:
• Create subcontractor PO billing schedule of values in Timberline system
• Updating and routing subcontractor change orders in Timberline system
• Scan, code and route subcontractor billings in Timberscan system
• Manage and track subcontractor work orders through final execution
• Upload and manage documents on SharePoint
• Update and maintain various schedules in Excel
• Manage project mail routing to appropriate person
• Assisting Project Director and Project Manager
• Daily office administrative duties such as, typing, filing, answering phones may be required
BENEFITS:
Medical and dental insurance after 90 days. Short term disability and life insurance. Immediately eligible for 401k w/ 3% match, also offer profit sharing. 2 weeks vacation, 1 week sick (sick pay starts after 1 year)
Job Requirements
QUALIFICATIONS
• Outstanding writing, editing, and communication skills
• High school diploma required with 2 to 4 year degree preferred
• Plus would be if they have construction industry knowledge but not a must have
• Extensive knowledge and hands-on experience with standard software products including: Microsoft Word, PowerPoint, Excel, Outlook and Adobe Acrobat.
• Demonstrated ability to work and solve problems under pressure and meet multiple simultaneous deadlines consistently
• Previous Timberline software experience is preferred
• Active Notary license is preferred
• Ability to thrive in a fast-paced, deadline-driven environment