Operations Assistant

Austin, TX 78758

Posted: 02/15/2024 Employment Type: Administrative Pay Rate: $23-25/hr

Job Description

Are you an advanced Excel user competent with pivot tables and obsessive about data analysis? If so, this Operations Assistant role may be right for you!


A growing non-profit is looking for an experienced Operations Assistant confident in their Excel skills with Access experience. The ideal candidate would be comfortable sorting and analyzing data, performing administrative duties, and onboarding new personnel.



  • Work with all aspects of electronic health records to provide optimal and accurate information
  • Manage petty cash log, cash box and disbursements
  • Provide quantitative and qualitative data for Executive Director (ED) to report to funders and for grant applications
  • Track invoices, timesheets, receipts, and all other documentation in master spreadsheet for accuracy
  • Collect and send all receipts to CPA for allocation
  • Answer phones, forward phones and take referrals
  • Assist ED with budgeting, forecasting and financial planning
  • Send out all HR forms via DocuSign and report background checks to ED
  • Schedule and communicate using Google Calendar, Google Drive, AdvancedMD

Job Requirements

  • Must have demonstrated ability with Excel AND Access database
  • Ability to write a small amount of code to improve the database functionality
  • Strong foundation in accounting, administrative and analytical tasks and organizational support
  • A dedication to maintaining the highest level of confidentiality and professionalism
  • Excellent analytical skills with the ability to interpret financial data, required grants data points, and provide strategic insights
  • Strong communication skills, both written and verbal, with the ability to present financial information to non-financial stakeholders

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