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Admin/ Bookkeeper
Posted: 03/25/2026
Employment Type:
FullTime
Industry: Office Administration
Job Number: 27494
Pay Rate: $23-28/hr
Job Description
Job Position: Admin/ Bookkeeper
Location: Austin, TX 78757
Shift: 8am-4pm
Description:
Full time role in North Austin | Family-Owned Construction Company
A well-established, family-owned utility construction company in North Austin (30+ years in business, $8 10M annual revenue) is seeking an Administrative to support daily office operations. This is a critical role the previous person essentially ran the office and they are looking for someone of the same caliber. Their employee is having a baby in July, they want to have plenty of time to cross train.
Key Responsibilities
- Handle correspondence (email, mail, phone calls)
- Act as a point of contact for staff, vendors and visitors
- Full-cycle Bookkeeping (AP/AR) using QuickBooks (Monthly payables: 8th 10th of each month are busy, high-priority days)
- Manage office supplies
- Maintain filing systems (digital and physical)
- Ensure the office is clean, organized and fully functional
- Prepare and update reports
- Support onboarding of new employee
- Track contracts, licenses and important documents and update accordingly
- Type, edit, and send invoices and estimates for customers
- Keep up with the accounts payable and accounts receivable in QuickBooks Desktop
Required Qualifications
- Meticulous attention to detail with numbers
- Strong Excel skills (construction invoicing experience a major plus)
- AP and AR experience with QuickBooks preferred but open to accountants who don't have this experience
- Ability to multitask and manage work coming from different people
- Comfortable in a traditional, paper-heavy office environment
- Tech-savvy and able to learn new software quickly
- Strong written communication and business letter writing skills
- Construction bookkeeping experience is a definite PLUS
- Attention to detail and discretion with confidential information
Work Environment & Culture
- Professional and approachable
- Family-owned and operated employees are treated like family
- Candid, direct, and amongst construction employees
- Proactive, reliable and detail-oriented
- Must be comfortable working independently and taking ownership of work
- Reliability and accountability are critical
- Ability to accept feedback and corrections professionally
- Minimal cell phone use during work hours
Pay & Benefits
- 100% employer-paid medical insurance
- Life insurance policy
- 1 week sick leave available immediately
- 1 week vacation after 6 months
- 8 paid holidays
- End-of-year bonus (typically company-wide)
- Free lunch with your coworkers from time to time
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