Job Summary:

We are accepting applications for a detail-oriented and experienced Legal Billing Specialist. The ideal candidate will be responsible for preparing, reviewing, and finalizing client invoices in a timely and accurate manner, ensuring compliance with client guidelines and firm policies. This role requires excellent attention to detail, familiarity with legal billing systems, and the ability to work independently while meeting deadlines.

Key Responsibilities:

• Prepare and process accurate client invoices based on attorney time entries and billing guidelines.

• Review pre-bills, ensure proper coding, and make necessary edits before final billing.

• Monitor billing deadlines and ensure timely submission of invoices, including through electronic billing platforms (eBilling).

• Respond to billing inquiries from attorneys, clients, and accounting personnel.

• Resolve billing discrepancies and follow up on outstanding invoices as needed.

• Maintain accurate billing records and documentation.

• Assist in generating reports related to billing, collections, and accounts receivable.

• Collaborate with attorneys and support staff to ensure billing compliance and resolve issues.

• Track retainer balances, write-offs, discounts, and client budgets as required.

Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred.

• Prior experience in legal billing or accounting, preferably in a law firm or legal department.

• Proficiency in legal billing software

• Familiarity with eBilling platforms

• Strong analytical and problem-solving skills.

• Excellent organizational and time management skills.

• Ability to maintain confidentiality and handle sensitive financial data.

• Proficient in Microsoft Office, especially Excel and Outlook.