Executive Assistant for a Non-Profit

Are you an experienced administrative professional with a proven track record in supporting multiple executives? Are you passionate about contributing to an organization dedicated to enhancing community well-being? If so, this opportunity might be ideal for you.

About The Organization:

This nonprofit organization is committed to fostering vibrant communities across Central Texas. They operate eight community centers, six early childhood education centers, sixty after-school programs on school campuses, and twenty summer camps. We are seeking a highly skilled Executive Assistant to provide comprehensive support to three Austin-based leaders for this organization.

Key Responsibilities:

• Provide full administrative support to three executive team members.
• Manage complex calendars, including scheduling internal and community meetings.
• Coordinate on-site and off-site meetings, events, and appointments. This includes arranging meals, setting up technology, and preparing supporting materials.
• Oversee calendar management for board committees and task forces, including note-taking and preparation of meeting materials.
• Handle business-related travel arrangements, including event registration, transportation, accommodations, and the preparation of the CEO’s itinerary.
• Maintain and track internal and external contacts, and manage the Executive’s contact database.
• Process executive expenses and manage invoices for consultants.
• Screen and manage executive telephone calls.
• Conduct research and prepare materials for special projects, including briefing sheets and presentations.

• Bachelor’s degree preferred, but not required.
• Minimum of 5 years of administrative experience.
• Proven experience in managing multiple calendars.
• Proficiency with Microsoft 365 strongly preferred.
• Experience working within an executive-level team is highly desirable.