Executive Assistant

Job Summary:

We are accepting applications for a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to multiple senior executives. The ideal candidate will be capable of managing complex schedules, handling confidential information, and coordinating across departments in a fast-paced environment. This role requires strong multitasking skills, excellent communication, and a collaborative mindset.

Key Responsibilities:

• Manage and maintain multiple executive calendars, including scheduling meetings, appointments, and travel arrangements.

• Screen and prioritize incoming communications such as emails, calls, and correspondence.

• Prepare and edit reports, presentations, and other documents as needed.

• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

• Handle confidential and sensitive information with discretion and professionalism.

• Assist with project coordination and ensure deadlines are met across teams.

• Coordinate travel logistics (domestic and international), including accommodations and itineraries.

• Liaise with internal and external stakeholders on behalf of the executives.

• Manage expense reports and support budgeting or procurement processes as needed.

• Maintain filing systems and ensure office processes are efficient and up to date.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or similar role. (2-4 years exp)

• Excellent organizational and time management skills.

• Strong written and verbal communication abilities.

• High level of discretion and confidentiality.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.

• Ability to work independently and handle multiple tasks simultaneously.

• Flexibility and adaptability to changing priorities and deadlines.