Bookkeeper/Admin

About the Company
Our client is a full-service software and data solutions provider dedicated exclusively to government agencies. Founded in 2000, the company delivers integrated document management, workflow automation, and data loss prevention tools designed to help clients operate with maximum efficiency—empowering them to better serve their citizens. This role will play a key role in transitioning the company’s accounting operations back in-house from a current outsourced provider. This position requires strong attention to detail, adherence to established procedures, and the ability to support multiple teams in a professional environment. This is a highly professional, business-focused workplace. Employees are expected to maintain a polished and professional appearance at all times, including business attire (e.g., slacks, button-down shirts, blazers, dresses).

Key Responsibilities

Accounting (Approximately 60%)

• Lead the transition of accounting processes from the outsourced provider to internal operations.

• Manage invoicing, including confirming invoice recipients, ensuring timely delivery, and performing minimal collection calls (primarily with government clients).

• Maintain positive relationships with clients, escalating any issues or concerns to account managers as appropriate.

• Process accounts payable through Bill.com.

• Perform monthly bank reconciliations and maintain up-to-date financial records.

• Ensure all accounting functions adhere to established company procedures and best practices.

Administrative Support (Approximately 40%)

• Provide administrative assistance to the CEO, HR, and other departments as needed.

• Prepare and maintain reports, correspondence, and documentation.

• Manage calendars, coordinate meetings, and assist with scheduling.

• Support general office operations and special projects as assigned.

Qualifications

• Proven experience in accounting and administrative support roles. (Prefer 5 years exp)

• Proficiency with accounting software (experience with Bill.com preferred).

• Strong organizational skills and attention to detail.

• Professional demeanor and excellent communication skills.

• Ability to maintain confidentiality and work independently in a structured environment.