https://JOBS.THEALISTSTAFFING.COM/ en-us Job Position: Office Administrator w/ Benefits and Payroll

Location: Austin, TX 78752

Description: Location: Austin, TX (Hybrid 3 days in office / 2 remote)
About the Opportunity
We re partnering with a well-established, mission-driven organization in Austin seeking a detail-oriented Office Administrator to support daily operations with a strong focus on payroll and benefits administration. This role blends HR support, office management, and employee services in a collaborative environment.

Position Overview
The Office Administrator plays a key role in keeping operations running smoothly. This person will manage payroll processing, benefits administration, and employee records while supporting office operations, facilities coordination, and onboarding efforts.

Key Responsibilities
Payroll & Benefits
- Process bi-weekly payroll using Paycom, ensuring accuracy and compliance
- Maintain payroll records, source documents, and reporting
- Reconcile benefit invoices and payroll-related accounts
- Support 401(k) contributions, reporting, and compliance documentation
- Assist employees with payroll and benefits questions
- Support open enrollment and ongoing benefits administration (medical, 401(k), HSA, COBRA, etc.)

HR Operations & Employee Support
- Prepare new hire and termination packets
- Maintain accurate employee records and personnel files
- Manage onboarding processes and employee data updates
- Support compliance reporting (tax filings, audits, and annual reporting requirements)
- Assist with leave administration (PTO, FMLA, ADA)

Office & Facilities Management

Oversee day-to-day office operations, supplies, and organization
Coordinate with property management on access, badges, and facility needs
Manage office equipment, repairs, and vendor relationships
Support budgeting and expense tracking for office operations

Reporting & Compliance
- Reconcile payroll tax filings and ensure regulatory compliance
- Assist with annual audits, salary reviews, and benefits testing
- Prepare monthly and quarterly reports for accounting and leadership

Qualifications
Required:
- 2+ years of payroll and benefits experience (highly preferred focus area)
- 2+ years of office or administrative experience
- Experience using payroll systems (Paycom strongly preferred)
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities and meet deadlines
- Clear communication skills and a customer-service mindset

Preferred:
- Experience with HR processes or office management
- Basic knowledge of accounting principles
- Associate degree in business or related field

What You ll Bring
- A proactive, problem-solving approach
- Strong data accuracy and analytical skills
- Comfort working with confidential information
- Ability to collaborate across all levels of an organization
]]> Fri, 10 Jul 2026 00:00:00 EDT 0 Job Position: Temporary IR&A Navigator

Location: Austin, TX 78744

Pay Rate: $21.00/hr

Shift: 8AM to 5PM
Position Summary
The IR&A Navigator provides information, referral, and application assistance to older adults, individuals with disabilities, and caregivers through the Area Agency on Aging (AAA) and Aging & Disability Resource Center (ADRC). This role supports clients by phone, email, and in person, helping them access community resources, long-term services, and public benefits programs. The ideal candidate is compassionate, organized, and customer-service focused, with the ability to communicate professionally and effectively with individuals in sensitive or high-stress situations.
Key Responsibilities

• 
  Respond to incoming calls, emails, and walk-in requests for AAA and ADRC services.
  
• 
  Conduct consumer assessments to identify needs and connect individuals with appropriate programs and community resources.
  
• 
  Assist clients with applications for long-term services, supports, and other assistance programs.
  
• 
  Maintain accurate and timely documentation in agency databases and tracking systems.
  
• 
  Support outreach activities, presentations, surveys, and community engagement efforts.
  
• 
  Maintain current resource information and coordinate with partner agencies and service providers.
  
• 
  Assist with training staff and volunteers as needed.
  

Qualifications

• 
  Minimum 1 year of experience in social services or a related field.
  
• 
  Strong communication, customer service, and documentation skills.
  
• 
  Proficiency with Microsoft Office and database systems.
  
• 
  Ability to work effectively with older adults, individuals with disabilities, and caregivers.
  

Preferred Qualifications

• 
  Bilingual in English and Spanish.
  
• 
  Experience providing phone-based or direct social service support.
  
• 
  Experience working with older adults or persons with disabilities.
  
• 
  Familiarity with consumer tracking systems or case management databases.
  
• 
  Bachelor s degree in a human services-related field preferred.
  

]]> Fri, 10 Jul 2026 00:00:00 EDT 0 Job Title: Accounts Payable Specialist

Job Summary
We re partnering with a well-established, 100+ year-old company that provides solutions to government agencies. This organization is known for its stability, strong reputation, and close-knit team environment. You ll be part of a small, collaborative accounting team where your work will have real impact. In this role, you will be responsible for ensuring the accurate and timely processing of invoices and payments, maintaining vendor records, and supporting the finance team in daily operations. This is an excellent opportunity for someone with strong organizational skills and a background in accounts payable to contribute to a dynamic work environment.

Responsibilities

• 
  Review, verify, and process invoices for payment in accordance with company policies.
  
• 
  Reconcile vendor statements and resolve discrepancies in a timely manner.
  
• 
  Maintain accurate and up-to-date vendor records in the accounting system.
  
• 
  Assist in preparing and processing check runs, wire transfers, and ACH payments.
  
• 
  Communicate with vendors to address inquiries and resolve payment issues.
  
• 
  Support month-end closing activities, including accruals and account reconciliations.
  
• 
  Collaborate with internal teams to ensure proper coding and approval of invoices.
  
• 
  Perform other accounts payable and administrative tasks as needed.
  

Qualifications

• 
  Must have Netsuite experience.
  
• 
  Proven experience in accounts payable or a similar finance-related role.
  
• 
  Proficiency in accounting software and Microsoft Office applications, especially Excel.
  
• 
  Strong attention to detail and accuracy in data entry and financial record-keeping.
  
• 
  Excellent organizational and time management skills to handle multiple tasks and meet deadlines.
  
• 
  Strong communication and interpersonal skills to interact with vendors and team members.
  
• 
  Ability to work independently and adapt to a fast-paced environment.
  

Benefits

• 
  Competitive hourly compensation.
  
• 
  Opportunity to gain valuable experience in a professional finance setting.
  
• 
  Flexible work schedule, depending on project requirements.
  
• 
  Supportive and collaborative work environment.
  

]]> Thu, 09 Jul 2026 00:00:00 EDT 0 Job Position: RMA Technician

Location: Austin, TX 78727

Description: Job Duties/Responsibilities
- Process returned materials authorizations (RMA) in accordance with company policies and procedures.
- Inspect, test, and evaluate returned products to determine the nature of defects or issues.
- Perform troubleshooting and basic repairs on defective products as needed.
- Accurately document findings, test results, and repair actions in the company s database or tracking systems.
- Communicate effectively with customers, internal teams, and vendors regarding the status of RMAs and repair processes.
- Ensure proper handling and storage of returned materials to maintain product integrity.
- Assist in maintaining an organized and clean workspace, including inventory management of spare parts and tools.
- Collaborate with quality assurance and engineering teams to identify recurring product issues and suggest improvements.
- Follow safety protocols and comply with company policies while handling equipment and materials.

Qualifications & Requirements
- Strong troubleshooting and problem-solving skills, particularly with mechanical or electronic systems.
- Familiarity with diagnostic tools, testing equipment, and repair procedures.
- Proficiency in using computers and software systems for data entry and tracking.
- Attention to detail and ability to follow established processes accurately.
- Effective verbal and written communication skills for customer and team interactions.
- Ability to work independently and as part of a team in a fast-paced environment.
- Physical ability to handle and inspect returned products, including lifting and moving items as necessary.
]]> Wed, 08 Jul 2026 00:00:00 EDT 0 Job Position: Assembly

Location: Austin, TX 78727

Shift:

Description: Job Duties/Responsibilities
- Assemble small components and parts according to provided specifications, diagrams, or instructions.
- Inspect parts and materials for quality and ensure compliance with standards before and during assembly.
- Operate and maintain tools and equipment used in small-scale assembly processes.
- Perform routine checks on machinery to ensure proper functioning and report any malfunctions or issues.
- Package and label completed assemblies for storage or shipment.
- Maintain a clean and organized workstation, adhering to safety and cleanliness standards.
- Follow production schedules and meet deadlines for assigned tasks.
- Collaborate with team members to ensure smooth workflow and address production challenges.

Qualifications & Requirements
- Ability to work with small components and perform precise assembly tasks.
- Basic knowledge of and experience using hand tools, small machinery, or assembly equipment.
- Strong attention to detail and ability to follow detailed instructions or diagrams.
- Manual dexterity and good hand-eye coordination for handling small parts.
- Basic problem-solving skills to address minor issues during assembly.
- Ability to work in a team environment and communicate effectively with colleagues.
- Physical ability to sit or stand for extended periods and perform repetitive tasks.
- Willingness to adhere to workplace safety guidelines and protocols.
]]> Wed, 08 Jul 2026 00:00:00 EDT 0 Job Position: Sales Support Associate

Location: Austin, TX 78759



Overview

We are seeking a motivated and detail-oriented Sales Support Associate to join a growing technology solutions organization serving clients in the government sector. This role supports the sales team by coordinating outreach, qualifying interest, and scheduling appointments with prospective clients.



This is an excellent opportunity for someone who enjoys working with people, is highly organized, and is looking to grow their career in sales, operations, or account management.



About the Role

This position plays a key role in supporting a consultative sales process focused on delivering workflow automation and document management solutions. The team works collaboratively with clients to improve operational efficiency and streamline business processes.



Key Responsibilities

- Support a Client Account Manager with daily scheduling, planning, and coordination activities

- Conduct outreach to prospective clients to introduce services and generate interest

- Set, confirm, and follow up on qualified appointments for sales presentations

- Assist with preparation and coordination of meetings, virtual presentations, and conferences

- Send follow-up communications and supporting materials to prospects and clients

- Maintain accurate records of activity and client information in internal systems

- Collaborate with internal teams, partners, and vendors to support sales initiatives

- Participate in training sessions, team meetings, and ongoing development activities

- Meet weekly activity and appointment-setting targets



Qualifications

- 1 2 years of experience in customer service, sales, retail, or a related field preferred

- Strong verbal communication and interpersonal skills

- Comfortable communicating with clients by phone and email

- Highly organized with strong attention to detail

- Positive attitude, team-oriented mindset, and willingness to learn

- Ability to manage time effectively and meet activity goals

- Professional, polished, and client-facing demeanor

- Basic computer skills;experience with CRM systems is a plus



Work Schedule & Compensation

Part-Time: Flexible schedule between 9: 00 AM 3: 00 PM (minimum 20 hours/week, set schedule required)

Full-Time: Standard business hours (no weekends)

Work Location: Austin, TX (on-site)



Career Growth

This role offers a clear path for advancement into positions such as:

- Client Account Manager

- Implementation Manager

- Sales or Services Team Leadership
]]> Thu, 02 Jul 2026 00:00:00 EDT 0 Job Position: Confidential Data Review

Location: Austin, TX 78731

Pay Rate: $17.00/hr

Shift:

Description:

About the Opportunity
Our client in the healthcare and pathology field is seeking detail-oriented Data Review Specialists for a short-term project expected to last 4 6 weeks. This role involves reviewing and transferring sensitive patient information between systems while maintaining strict confidentiality and accuracy. This role is 100% IN OFFICE.

This is an excellent opportunity for dependable professionals who thrive in focused, detail-driven environments and can maintain accuracy while handling sensitive information.

Key Responsibilities
- Extract and review data from one system and accurately enter it into another
- Handle confidential patient information with discretion and compliance
- Maintain a high level of accuracy while meeting project deadlines
- Utilize multiple software systems efficiently
- Identify and correct data discrepancies as needed

Qualifications
- Previous data entry or data review experience required
- Strong typing skills and proficiency with computer systems
- Exceptional attention to detail and accuracy
- Ability to learn new software quickly and work independently
- Proven track record of handling detailed, high-volume work
- Must be able to pass a background check

Schedule
Temporary assignment expected to last 4 6 weeks
]]> Thu, 02 Jul 2026 00:00:00 EDT 0 Job Position: Administrative Assistant - Spicewood

Location: Spicewood, TX 78669.

Pay Rate: $21.00/hr+

Description: Position Overview
A well-established commercial construction firm is seeking an experienced Administrative Assistant to support a large, long-term construction project. This role is ideal for a detail-oriented professional who enjoys structured administrative work, thrives in a deadline-driven environment, and is comfortable supporting multiple project managers with complex documentation and processes.

This position will at a job site located in Spicewood, TX 78669.

Key Responsibilities
-Provide administrative support to Project Managers and Project Directors supporting field operations
-Manage subcontractor documentation, including contracts, change orders, billings, lien releases, and approvals
-Track subcontractor progress and maintain logs, schedules, and records
-Upload, organize, and maintain project documentation using SharePoint
-Assist with subcontractor billing workflows, including scanning, coding, routing, and approvals
-Maintain and update schedules and reports in Excel
-Support document flow throughout the lifecycle of the project
-Handle general office duties such as mail distribution, filing, typing, and occasional phone coverage
-Assist with additional administrative tasks as needed to ensure smooth project operations

Qualifications
-Several years of administrative experience, ideally within construction or a project-based environment
-Strong Excel skills and comfort learning new software systems
-Experience with document management and process tracking
-Excellent written and verbal communication skills
-Highly organized, detail-oriented, and process-driven
-Ability to work independently while supporting a team with varying personalities
-Demonstrated ability to meet multiple deadlines in a fast-paced environment
-Construction industry experience is a plus but not required
-Active Notary license is a plus
-Must be able to pass a physical and drug screen

Ideal Candidate Profile
-Detail-oriented and methodical with strong follow-through
-Comfortable working behind the scenes in a support-focused role
-Easy-going personality with the ability to work well with strong personalities
-Seeking long-term stability in an administrative role rather than rapid upward mobility
]]> Mon, 29 Jun 2026 00:00:00 EDT 0 Job Position: Conference 2026

Location: Austin, TX

Pay Rate: $18.00/hr

Description: We are hiring conference & event staff! Conference and event staff provide on-site logistical and operational support to ensure professional gatherings, meetings, and trade shows run efficiently at various venues in the greater Austin area.

Job Duties/Responsibilities
- Assist with attendee registration, including check-in and badge distribution.
- Monitor conference rooms to ensure sessions run smoothly and on schedule.
- Provide technical or logistical support for speakers and attendees as needed.
- Communicate with event staff to address issues or requests promptly.
- Ensure conference materials, signage, and equipment are properly set up and maintained.
- Direct attendees to appropriate locations and answer event-related questions.

Qualifications & Requirements
- Strong communication and interpersonal skills for attendee and staff interaction.
- Basic familiarity with conference registration systems and equipment.
- Physical ability to stand for extended periods and move between event locations.
- Problem-solving skills and ability to handle unexpected issues effectively.
]]> Fri, 26 Jun 2026 00:00:00 EDT 0 Job Position: Administrative Assistant - Bastrop

Location: Bastrop, TX 78602

Pay Rate: $21.00/hr

Description: Position Overview
A well-established commercial construction firm is seeking an experienced Administrative Assistant to support a large, long-term construction project. This role is ideal for a detail-oriented professional who enjoys structured administrative work, thrives in a deadline-driven environment, and is comfortable supporting multiple project managers with complex documentation and processes.

This position will at a job site located in Bastrop, Texas.

Key Responsibilities
-Provide administrative support to Project Managers and Project Directors supporting field operations
-Manage subcontractor documentation, including contracts, change orders, billings, lien releases, and approvals
-Track subcontractor progress and maintain logs, schedules, and records
-Upload, organize, and maintain project documentation using SharePoint
-Assist with subcontractor billing workflows, including scanning, coding, routing, and approvals
-Maintain and update schedules and reports in Excel
-Support document flow throughout the lifecycle of the project
-Handle general office duties such as mail distribution, filing, typing, and occasional phone coverage
-Assist with additional administrative tasks as needed to ensure smooth project operations

Qualifications
-High School Diploma required;Associate or Bachelor s degree preferred
-Several years of administrative experience, ideally within construction or a project-based environment
-Strong Excel skills and comfort learning new software systems
-Experience with document management and process tracking
-Excellent written and verbal communication skills
-Highly organized, detail-oriented, and process-driven
-Ability to work independently while supporting a team with varying personalities
-Demonstrated ability to meet multiple deadlines in a fast-paced environment
-Construction industry experience is a plus but not required
-Active Notary license is a plus
-Must be able to pass a physical and drug screen

Ideal Candidate Profile
-Detail-oriented and methodical with strong follow-through
-Comfortable working behind the scenes in a support-focused role
-Easy-going personality with the ability to work well with strong personalities
-Seeking long-term stability in an administrative role rather than rapid upward mobility
]]> Thu, 25 Jun 2026 00:00:00 EDT 0 Job Position: Remote Customer Service Representative

Location: Remote

Description: We're hiring upbeat, tech-savvy individuals for a fully remote, TEMPORARY technical support role assisting college students and military personnel with internet setup and connectivity. This is not your typical call center job we re looking for candidates who have a genuine interest in technology, troubleshooting, and delivering exceptional customer service.

Customer service is everything. Above all, we re looking for people who treat students, parents, and military members with kindness, patience, and respect. Even if you don t have every technical answer, your ability to listen, show empathy, and genuine care make all the difference.

Prior call center experience alone is not enough we re seeking individuals with real tech know-how and a passion for helping others. When you take the time to be friendly and helpful, you ve already done the most important part of the job.

What You ll Do:
Provide phone-based and chat support to student customers
Troubleshoot internet connectivity issues
Assist with account setup, device configuration, and general inquiries
Deliver outstanding customer care with patience, positivity, and professionalism

What We re Looking For:
Technical aptitude whether through previous IT support experience, personal computer knowledge, or troubleshooting skills
Strong communication skills and a genuinely friendly, helpful attitude
Ability to multitask while navigating systems and speaking with customers
Comfortable working and training in a fully remote environment
Typing proficiency and/or experience with chat/email support is a plus

Training & Schedule:
24 hours of paid, remote training: Week of July 27 full attendance required. Daytime and evening trainings available.
FULL availability during peak work period: August 10 31
Commitment of 20 30+ hours/week during peak periods
Must be flexible and available for last-minute shifts this is a great opportunity to pick up extra hours during surge periods

Bonus Perks:
Night and weekend hours are most available
Top performers may be invited to continue in future temporary roles throughout the year
Many past associates have gone on to be hired and promoted within the company!

]]> Fri, 12 Jun 2026 00:00:00 EDT 0 Job Position: Administrative Assistant -Dripping Springs

Location: Dripping Springs, 78620

Pay Rate: $21.00/hr

Description: Position Overview
A well-established commercial construction firm is seeking an experienced Administrative Assistant to support a large, long-term construction project. This role is ideal for a detail-oriented professional who enjoys structured administrative work, thrives in a deadline-driven environment, and is comfortable supporting multiple project managers with complex documentation and processes.

This position will at a job site located in Dripping Springs.

Key Responsibilities
-Provide administrative support to Project Managers and Project Directors supporting field operations
-Manage subcontractor documentation, including contracts, change orders, billings, lien releases, and approvals
-Track subcontractor progress and maintain logs, schedules, and records
-Upload, organize, and maintain project documentation using SharePoint
-Assist with subcontractor billing workflows, including scanning, coding, routing, and approvals
-Maintain and update schedules and reports in Excel
-Support document flow throughout the lifecycle of the project
-Handle general office duties such as mail distribution, filing, typing, and occasional phone coverage
-Assist with additional administrative tasks as needed to ensure smooth project operations

Qualifications
-High School Diploma required;Associate or Bachelor s degree preferred
-Several years of administrative experience, ideally within construction or a project-based environment
-Strong Excel skills and comfort learning new software systems
-Experience with document management and process tracking
-Excellent written and verbal communication skills
-Highly organized, detail-oriented, and process-driven
-Ability to work independently while supporting a team with varying personalities
-Demonstrated ability to meet multiple deadlines in a fast-paced environment
-Construction industry experience is a plus but not required
-Active Notary license is a plus
-Must be able to pass a physical and drug screen

Ideal Candidate Profile
-Detail-oriented and methodical with strong follow-through
-Comfortable working behind the scenes in a support-focused role
-Easy-going personality with the ability to work well with strong personalities
-Seeking long-term stability in an administrative role rather than rapid upward mobility
]]> Thu, 11 Jun 2026 00:00:00 EDT 0 Job Position: Sourcing Specialist

Location: Austin, TX 78752

Pay Rate: $20.00+/hr

Description: The A List Staffing, Austin s premier staffing firm for 50 years, has a huge growth potential opportunity available for a committed, customer-focused Sourcing Specialist to source and interview candidates for our The A List Staffing. If you want to kick-start a career in Recruiting or Sales, and are driven by compensation and career growth based on your personal contribution and results, our firm is the right choice for you.

Austin is one of the fastest growing markets in America, and this is your opportunity to grow with it! The A List Staffing is positioned in the marketplace as the absolute highest quality service provider. Every aspect of our operation, including the quality of our staff, reflects that. Our team is actively engaged in growing our company to a new level.

We are seeking a highly professional individual who is persistent in their efforts to dazzle our customers with service, able to self-manage, and eager to work the hours necessary to succeed.

Key Responsibilities:
-Source candidates through various channels including job boards, social media, databases, job fairs, and networking
-Review resumes and applications to identify qualified candidates
-Conduct initial outreach to candidates via email, phone, and professional platforms
-Perform phone screenings to assess candidate qualifications, experience, and fit
-Schedule interviews and coordinate with staffing managers and candidates
-Maintain and update applicant tracking systems (ATS) with accurate candidate information
-Build and maintain talent pipelines for current and future hiring needs
-Support employer branding efforts and recruitment campaigns
-Ensure a positive candidate experience throughout the hiring process

If you re ready to take your career to the next level, send your resume to trisha@thealiststaffing.Com today!

Benefits:
401(K) Program with Employer Match
Group Health Insurance
Dental & Vision
Paid Time Off and Company Holidays
Continuing Education and Development Opportunities
Expense Account
Birthday Celebrations
Anniversary Celebrations
On-Site Gym Access
Charitable Giving Culture
Professional Working Environment & a great team to work with!
Job Requirements

Highly polished and professional candidates with a long-term career focus on sales or recruiting will shine in this role! Previous customer success experience is a highly preferred, but not required.
]]> Thu, 11 Jun 2026 00:00:00 EDT 0 Job Position: Administrative & Data Entry Assistant - Membership Processing

Location: Austin, TX 78759
Pay Rate: $18/hour
Schedule: Monday - Friday 8AM to 5PM starting mid-August 2026

Position Overview:
We are seeking a detail-oriented Administrative & Data Entry Assistant to support our non-profit client's team with payroll-related data consolidation, membership processing, and general administrative duties. The ideal candidate will have strong Excel skills, excellent attention to detail, and the ability to work independently while maintaining a high level of accuracy. Customer service skills are also important, as occasional communication with members may be required.

Key Responsibilities:
-Consolidate payroll data from Excel spreadsheets and PDF reports into a centralized tracking spreadsheet.
-Maintain and update running totals for members with accuracy and consistency.
-Process incoming checks within our computer system with a high degree of accuracy.
-Perform data entry of membership forms efficiently and accurately.
-Reconcile and match names, amounts, and payroll office reports.
-Organize and maintain filing systems, including creating folders and labels.
-Maintain accurate records and ensure proper documentation.
-Assist with member phone calls and provide professional customer service when needed.
-Work independently and manage assigned tasks with minimal supervision.

Qualifications:
-Strong attention to detail and commitment to accuracy, especially when working with numbers.
-Proficiency in Microsoft Excel, including sorting, filtering, formulas, and spreadsheet management.
-Excellent data entry and typing skills.
-Strong computer skills and ability to learn internal systems quickly.
-Customer service experience preferred.
-Basic accounting, bookkeeping, or check-processing experience is a plus.
-Ability to manage time effectively and perform repetitive tasks accurately.
]]> Fri, 05 Jun 2026 00:00:00 EDT 0